Reasons for using Travel Agents for Club Outings

Introduction:

It the event that some organizers of club outings would like assistance in helping them with their group travel arrangements, we have put together some feedback from the GroupandPay community, as to why groups and clubs use Travel Agents to help them with their group travel itineraries.

Create a GroupandPay Collection for a Club Outing

Reasons:

Reason 1: Travel Agents are experts in arranging travel itineraries, and know how to get you the best deal available for whatever your requirements are for your group trip or club outing. It’s always worth considering talking to a Travel Agent to get the advice of a professional, especially now that you have an automated and hassle-free way to inform the group of what’s been organised for them, and collect the money for the outing, with GroupandPay.com

Reason 2: Travel Agents can assist organizers to set up collections on GroupandPay if requested by the organiser. A travel agent may charge a slight fee for this service, but it may be worth it if your group is a medium to large sized group. The travel agent can assist in monitoring the real time activity of the collection, if the organizer is OK with this, as this will allow the travel agent to advise the organiser on how the collection is progressing.

Reason 3: A Travel Agent will be familiar with deciding what deposits are necessary, and can advise the organiser to set up a collection for the deposits, and another collection for the balance with a later deadline. With this, additional collections can be set up with the same members of the group, with the simple press of a button, so you don’t have to re-enter all the details each time, but you can add new members or remove others at anytime.

Reason 4: Members of collections on GroupandPay are advised that they also have the option to pay off-line in cash. This money can be paid to the travel agent at the travel agents place of business, if this is preferred by the organiser.

Reason 5: On GroupandPay you can set up a collection for the deposits, and another collection for the balance with a later deadline. The following featuresensures that members can not use the excuse that they didn’t know about the deadline, in the event that they have to loose their deposit from failing to pay on time.

  • They receive the automated notifications that are sent to the members of the group about the details of the collection.
  • Reminders are sent to advise them that the deadline is approaching, which are sent at 14 day, 7 Day, and 24 hour stages out from the deadline.
  • The status of who has paid into the collection, and who still has to pay is transparent to everyone who receives the automated notifications or logs into the collection to make a payment.

Reason 6: It’s an opportunity to remind the group that it’s more beneficial to organise the trip through a travel agent rather than go at it themselves, as travel agents are insured to organise the trip in the event that one of the service providers goes out of business, and their members will not be at the loss of any monies paid out if this happens, as travel agents are covered to supply alternative services.

Reason 7: The existence of the GroupandPay system and the way it works can inspire more local clubs, groups and organizations to approach a travel agent to organise their outings for them, now that they have an automated and hassle-free way to inform the group of what’s been organised for them, and collect the money for the trip, with GroupandPay.com
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