Tips for Collecting Club Memberships

Can GroupandPay be used for collecting Club Memberships?

Absolutely!

Collecting membership payments is one of the prime uses for GroupandPay.com.

What we are finding in our research, is that people often forget what Club Membership Payments are for. Most of the time the money collected from membership payments goes towards insurance for its members in the event of an injury or accident.

So typically, if a member hasn’t paid their club membership then they could technically be “Not Insured”, which opens up a whole can of worms for the club officials if something goes wrong, and like all of these things, its is all fine until someone gets hurt, and then the paperwork starts to fly around.

Therefore it is imperative that all members of your club pay up on time, hence the reason for using the GroupandPay system.

This is where the Secret Sauce of GroupandPay comes in. When members of your club get their notification informing them, their club memberships are due and to pay up, they also get to see the others who are in the same group as them, but they also get to see who has paid their memberships, and who still has to pay.

Organizers of collections for club memberships are finding this feature, to be the next best thing since the invention of sliced bread, as it gets members of clubs to pay up promptly, as everybody wants to be seen on the “Paid” list.

If you have a lot of members in your club, with different leaders with responsibilities for different parts of the club, then you can set up a separate collection for each category.

For example:

The Senior Members
The Juvenile Members
The Male Senior Members
The Female Senior Members
The Family Members
The A Team
The B Team
The Under 10’s
The Under 12’s
The Under 14’s
The Under 16’s
And more….

Also remember that you can use this opportunity to get your point across about why you need to collect the club memberships and why they need to be paid promptly. As this information is seen by everybody in the collection, it will become a talking point among members of the club while they are engaging in the club activity or socializing, and will inadvertently become a reminder for members to pay up. This in itself is saving the hassle and awkwardness of the club leaders having to ask individuals for payment!

There is plenty of help on hand if you need any assistance in setting up a collection, so please don’t hesitate to contact a member of our team through the free live chat feature on GroupandPay.com as they will be delighted to help you out, in any way they can.

For Tips on collecting Club Memberships, or collecting money from a group of people for just about anything click here: The Essential Guide for Getting the Most from GroupandPay.com
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The Most Popular FAQ’s to Ensure You Get the Most from GroupandPay.com

Introduction

This is a step-by-step guide to introduce you to all the cool features that GroupandPay offers, to ensure it makes your life easier when trying to collect money from a group of people, for whatever activity or experience you have arranged for them.
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1 – What is the main problem Groupandpay is solving?

2 – How does it work?

3 – How is it Super Easy to Use!

4 – So what makes GroupandPay so Special?

5 – How do I collect the money from the Group?

6 – How do you make a Payment into the collection?

7 – What does it cost to use the system?

8 – Who Would Use GroupandPay.com?

9 – Is there a version of this that works for businesses?

10 – Do you offer assistance for organizing a Group Travel Experience?

11 – What happens if I need help setting up a collection?

12 – Can the organizer create installment payments for a collection on the system?

13 – Can the members of the collection make installment payments that suit them?

14 – Can GroupandPay be used for collecting Club Memberships?

15 – Can I try out GroupandPay to see how it works?

16 – How secure is GroupandPay.com?

17 – How do I give a refund if the activity doesn’t go ahead?

18 – What if the members of my group are in different countries, can they make a payment?

19 – How do I send reminders to the group for those that haven’t paid up?

20 – Can a collection be set up for Lotto’s, or any other form
of Gambling Opportunities?



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1 – What is the main problem Groupandpay is solving?

The problem GroupandPay is solving, is that it makes it super easy for organizers to collect money from a group of people for just about anything!

This procedure in collecting the money is carried out in an automated and hassle free way, hence removing the nightmare and frustration that many organizers of group collections have to deal with, when organizing group payments!

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2 – How does it work?

You can watch this explainer video here to see how it works:

[lightbox href=”#vimeo_lightbox” inline=”true” width=”853″ height=”480″]Watch How GroupandPay.com Works[/lightbox]

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Here’s a text summary of how it works:

When an organizer sets up a collection they describe the activities been arranged for the group and the cost each member has to pay. The organizer then sends the information to the members of their group through the GroupandPay system. When the member gets the information they can simple pay for their contribution to the collection by hitting the pay now button and pay with their Credit Card, Debit Card, or PayPal account if they have one, which incurs minimal fees.

They also have the option to pay the organizer directly with cash, and then the organizer can mark them off as “Paid” on the GroupandPay system.

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3 – How is it Super Easy to Use!

GroupandPay.com has built the system to ensure that it is extremely easy to use, with the focus on ensuring that, even users who claim to have limited computer skills, can make their way around the system with great ease.

The aim is to focus on one feature and one feature only, to collect the money for the organizer, and not have any other add-ons that confuse the users.

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4 – So what makes GroupandPay so Special?

What’s been known as our “Secret Sauce”, is the ability each member of the collection has to see, who the other members of the collection are, and also see who has paid and who still has to pay into the collection.

Organizers of collections are finding this feature, to be the next-best-thing since the invention of sliced bread, as it gets members of collections to pay up promptly, because everybody wants to be seen on the “Paid” list.

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5 – How do I collect the money?

GroupandPay has chosen PayPal for collecting the payments, as this makes it available in any territory that PayPal operates in, which amounts to 203 countries, with 143 million users, using 26 different currencies.

Only the Organizer needs to have a PayPal account for collecting the money, the members of the group don’t have to have a PayPal account as they can pay instantly with their Credit Card, Debit Card or PayPal account if they have one.

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6 – How do you make a Payment into the collection?

When you get the automated notification from the organizer about what the collection is for, and the amount you have to pay, you then have two options:

Option 1 – Pay Off-line

You can pay the organizer off-line with cash, if the organizer is OK with this, then they can mark you off as “Paid” on the GroupandPay system. The good news on this is that there are no fees associated with this option.

Option 2 – Pay On-line

This is a convenient and fast way to make a payment. Hit the “Pay Now” button over on the right-hand side of the collection page, to pay instantly with your Credit Card, Debit Card or PayPal account if you have one. Minimal transaction fees will apply.

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7 – What does it cost to use the system?

For the Organizer:

Its free for organizers to set up a collection and inform their group of the activity been arranged for them.

For the Members of the Collection:

There are two options for members to pay into the collection:

Option 1 – Pay Off-line

You can pay the organizer off-line with cash if the organizer is OK with this, then they can mark you off as “Paid” on the GroupandPay system. The good news on this is that there are no fees associated with this option.

Option 2 – Pay On-line

This is a convenient and fast way to make a payment. Hit the “Pay Now” button over on the right-hand side of the collection page, to pay instantly with your Credit Card, Debit Card or PayPal account if you have one. Minimal transaction fees will apply.

The fees GroupandPay charge to cover the cost of supplying the service is 3% on transactions paid online by members of the collection, but this is limited up to a maximum charge of $15 USD, or the nearest equivalent in your local currency. This is aimed at keeping GroupandPay affordable for members of collections with higher costs eg. Safari’s, Cruises, etc.

PayPal may also charge a minimal transaction fee for processing Credit Card, and Debit Card Transactions, but payments made from funds deposited in your PayPal account are free of transaction charges.

It’s also free to fund your PayPal account from your Bank Account or withdraw money from PayPal account to your Bank account.

There are standard fees applied for funding your PayPal account from your Credit or Debit Cards. You can see these PayPal fees in more detail on our FAQ’s page here: http://groupandpay.com/faq/

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8 – Who Would Use GroupandPay

GroupandPay can be used for just about anything that you need a group of people to pay for.

These activities can be anything in the line of Group Travel Experiences, Club Outings, Sporting Experiences, Club Memberships, Group Activities, Fundraisers, Reunions, Subscriptions, Parties, Charity Support, School Trips, Community Projects, Art Projects, Buying Special Gifts, and more…

It is also an essential tool for any business that relies on groups of people for its custom, as it helps to convert more inquires into Group Bookings for their services, which is the holy grail of doing business!
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Create a GroupandPay Collection for a Motorsport Experience on GroupandPay.com.

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9 – Is there a version of this that works for businesses?

The version of this that works for businesses is exactly the same version that works for individual organizers.

GroupandPay.com is an essential tool for any business that relies on groups of people for its custom, as it helps to convert more inquires into Group Bookings for their services, which is the holy grail of doing business!

All you have to do is tell your customers about GroupandPay.com

The problem GroupandPay.com is solving, is that it helps an organizer who is collecting the money from a group of people for an experience or activity that they have organized for them, to do it in an automated and hassel-free way.

This removes the nightmare and frustraion that many organizers of group collections deal with in handling these type of collections.

GroupandPay has found through research that an organizer can bundle a number of activities into one collection for example, The Activity Itself, Accommodation, Transport, a Second Activity, a Night Out, and more…

This allows the organizer the freedom to decide what they want for the group, which can include adding you business and services to their list of activities.

If you have the GroupandPay service specific to your business then it can limit the organizer to what you decide for them, which may not be their preferred choice and could be a turn off for them.

It has been noted through feedback from our customers, that businesses who rely on groups of people for their custom are finding a positive return on converting more inquiries into group bookings by recommending to their customers to use GroupandPay.com

For more information on this visit our dedicated section for how we can assist your business to get the most from GroupandPay. Visit: GroupandPay.com/ForYourBusiness

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10 – Do you offer assistance for organizing a Group Travel Experience?

GroupandPay has an extensive catalog of articles available in the blog section that offers Tips, Advice, and Recommendations on assisting various organizers of different types of group activities, to arrange an amazing group experiences for their Friends or colleagues based around they Interests and Hobbies.

Make sure to sign up to receive updates on more articles been added.

Check out these articles here on: GroupandPay.com/Blogs

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11 – What happens if I need help setting up a collection?

Don’t worry we are on standby, as we have a free live chat feature available on every page of GroupandPay, where an operator will be able to help you with any difficulties you may have.

Bare in mind that GroupandPay is designed to be super easy to use with the focus on ensuring that even users that claim to have limited computer skills, can make their way around the system with great ease.

To ensure its easy to use, there is a step-by-step audio instructions on each stage of the set-up process, there is a Frequently Asked Questions Section, and a Group Support Forum where you can ask the GroupandPay community questions and get answers from other like-minded individuals.

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12 – Can the organizer create installment payments for a collection on the system?

Absolutely, and the way to do this is that you set up a collection for the first part of the payment with the required deadline for that payment, and then set up a second separate collection for the balance of payment with the second and final deadline.

This format avoids confusion for the organizer when they are setting up the collection, and also for the members when they are paying in, as they have fewer options to figure out.

An example of when this feature would be used is when an organizer wants their group to pay a deposit for an activity, and then pay the balance at a later stage.

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13 – Can the members of the collection make installment payments that suit them?

No, and the reason for this is that if we introduce this feature into the GroupandPay system, it will require a bit of figuring out on how to use this, by both the Organizer and the Members of the group, and then we will be moving away from keeping the system super easy to use.

When you are dealing with the general public you need to bare in mind that the system needs to be so easy to use, that even users that claim to have limited computer skills, can make their way around the system with great ease, otherwise they may not use it.

Also managing part payments by the members of the group can add frustration to the organizer. Members will have to find their own way of saving the money, but as long as they have paid up before the deadline that’s all you should concern yourself with, and how they come up with the money is their concern, not yours!

If they want to be part of your group experience then they have to pay up, and they always do!

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14 – Can GroupandPay be used for collecting Club Memberships?

The Super Easy to Collect Money for Club Memberships on GroupandPay.com

Absolutely!

Collecting membership payments is one of the prime uses for GroupandPay.com.

What we are finding in our research is that people often forget what Membership Payments are for. Most of the time the money collected from membership payments goes towards insurance for its members in the event of an injury or accident.

So typically, if a member hasn’t paid their club membership then they could technically be “Not Insured”, which opens up a whole can of worms for the club officials if something goes wrong, and like all of these things its is all fine until someone gets hurt, and then the paperwork starts to fly around.

Therefore it is imperative that all members of your club pay up on time hence the reason for using the GroupandPay system.

This is where the Secret Sauce of GroupandPay.com comes in. When members of your club get their notification informing them that their club memberships are due and to pay up, they also get to see the others who are in the same group as them, but they also get to see who has paid their memberships, and who still has to pay.

Organizers of collections for club memberships are finding this feature, to be the next best thing since the invention of sliced bread, as it gets members of clubs to pay up promptly, as everybody wants to be seen on the “Paid” list.

If you have a lot of members in your club you can set up a separate collection for each category for example:

The Senior Members
The Juvenile Members
The Male Senior Members
The Female Senior Members
The Family Members
The A Team
The B Team
The Under 10’s
The Under 12’s
The Under 14’s
The Under 16’s
And more….

Also remember that you can use this opportunity to get your point across about why you need to collect the club memberships and why they need to be paid promptly. As this is seen by everybody in the collection, it will become a talking point and inadvertently become a reminder for members to pay up.

Please don’t hesitate to contact a member of our team through the free live chat feature on GroupandPay.com as they will be delighted to help you out, in any way they can.

For more information on collecting Club Memberships visit: GroupandPay.com/GuideforCollectingClubMemberships

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15 – Can I try out GroupandPay to see how it works?

Absolutely! You can take GroupandPay.com for a test drive to see for yourself how it works.

For this we recommend that you set up a collection for something minimal like €1 per member, and then add your friends, or work colleagues to this test collection (You can always refund the €1 Euro later).

From this you will get to see the full extent of how GroupandPay.com works, including its payment mechanism, and its easy to use functionality.

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16 – How secure is GroupandPay.com?

GroupandPay has chosen PayPal for collecting the payments, as this makes it available in any territory where PayPal operates in, which amounts to 203 countries, with 143 million users, using 26 different currencies.

Any information related to the payments your members make, or your PayPal information, is not stored with us in any way.

Any payment transactions conducted on GroupandPay.com are between the organizer of the collection, the member of the collection, and PayPal.

The commission GroupandPay receives for supplying the service is automatically charged to the member of the group when they are making their payment, which is automatically paid to us at that point from PayPal.

Regarding the contact information you have given to GroupandPay when registering, this information will only be used to send you updates on the development of the GroupandPay system as set out in the Terms and Conditions Document and the Privacy Policy Document that you are informed about when registering.

You can op-out of receiving this information at any time, by using the op-out feature when you receive the information.

Your details will never be passed on to a third party as detailed in the Terms and Conditions Document and the Privacy Policy Document.

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17 – How do I give a refund if the activity doesn’t go ahead?

That’s no problem, just follow PayPal’s procedure for doing refunds – for info, see this link on PayPal: PayPal.com/Refunds

The transaction fees for GroupandPay.com are non refundable.

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18 – What if the members of my group are in different countries can they make a payment?

Yes, they can pay from any country where PayPal operates in, which amounts to 203 countries, with 143 million users, using 26 different currencies.

But they will have to pay the amount in the currency that you have selected for the collection.

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19 – How do I send reminders to the group for those that haven’t paid up?

Don’t worry, GroupandPay have this covered as the system will send automated email reminders on a weekly basis to those that haven’t paid up. This also includes a last reminder 24 hours out from the deadline.

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20 – Can a collection be set up for Lotto’s, or any other form of Gambling Opportunities?

Absolutely Not! – GroupandPay.com is NOTdesigned for collecting funds from a group of people for any form of Gambling even if it is with the best of intentions for School Lotto Draws, Club Draws, or Charity Draws.

Organizers engaging in this activity will have their collection terminated and their activities referred to PayPal, who have strict policies on these type of activities. See Details Here.
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10 Tips for Organising a Group Trip to a Formula 1 Grand Prix

Intorduction

Probably no other sport in the world is as glamorous as Formula 1 motor racing. This is the world of movie stars, amazing venues, millionaires and speed. When F1 comes to town, the whole world watches and the town in question changes, incredibly. To plan a trip of this kind takes forethought and organisation. Hotels get booked up very quickly, travel becomes more expensive and logistical problems get compounded. The only easy part is probably getting tickets which, whilst expensive are normally available, if you apply early. The British Grand Prix for example, is the biggest single sporting event in the country. Only someone who has attended a Grand Prix can possibly understand the enormity of the event, the glamour and the excitement. It is quite simply, unbeatable.

1 – Choosing the group

Your particular group will to a certain extent choose itself. Opinions get polarised when it comes to motor sport. People are either into it or they are not. Though I have to say, those who are not, could well change their minds by attending a race. Financial restraints will be an issue unless you happen to live close to one of the races. This is not a cheap sport, by any stretch of the imagination.
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The Ultimate Formula 1 Enthusiast on GroupandPay.com
The Ultimate Formula 1 Enthusiast on GroupandPay.com

2 – Decide on the venue

Here you have the world at your feet! Twenty F1 Grand Prix venues cover the entire planet and are as glamorous as they come. Here is the list for the 2015 season: For all ticket information click here

Race 1


Australia (Melbourne)
Circuit: Albert Park

Length: 3.295 miles. Capacity: 80,000

Date: 12 – 15 Mar
The Australian race moved from the street circuit of Adelaide to the current Albert Park venue in Melbourne in 1996. The track is set next to a picturesque lake and is found just 2 miles to the South of the City.

Race 2


Malaysia (Kuala Lumpur)
Circuit: Sepang International

Length: 3.444 miles Capacity: 80,000

27 – 29 Mar
Seeping is adjacent to the International Airport making it possible to simply fly in, catch the race and fly out again after. Not the best of circuits, K.L. is though a great city to visit.

Race 3


Bahrain (Sakhir)
Circuit: Bahrain International

Length: 3.363 miles Capacity: 70,000

03 – 05 Apr
This track opened in 2004 and was the first race held in the Middle East. In 2007 the circuit became the first Grand Prix circuit to be awarded the distinguished FIA Institute Centre of Excellence award.

Race 4


China (Shanghai)
Circuit: Shanghai International

Length: 3.387 miles Capacity: 200,000
17 – 19 Apr

This enormous venue first hosted a Grand Prix in 2004 and has been a regular fixture ever since. It was built on swamp land at a cost of $450 Million. It is located in the Jading area of the city.

Race 5


Spain (Catalunya)
Circuit: Circuit de Barcelona

Length: 2.892 miles Capacity: 140,700

08 – 10 May
Opened in 1991 it has hosted Grand Prix ever since. It is a popular track with drivers and crew as it is used frequently for testing. It is notorious difficult with regards to setting up the cars, as the wind can change direction extremely quickly.

Race 6


Monaco (Monte Carlo)
Circuit: Circuit de Monaco

Length: 2.075 miles Capacity: estimated at 200,000

21 – 24 May
Arguably the most romantic venues in world sport, this is generally number 1 on any racing fans bucket list. The official capacity is only 37,00 but with people climbing onto every available building is is probably around 200,000. It has hosted races every year since 1955 and is the one that most drivers claim to want to win. It’s the only Formula 1 race to hold practices on Thursdays, as the streets are reopened on Friday to ease disruption of the working week.

Race 7


Canada (Montréal)
Circuit: Gilles Villeneuve

Length: 2.710 miles Capacity: 100,000

05 – 07 Jun
Originally called the Ile Notre Dame Circuit it was renamed in honour of Canadian Formula One driver Gilles Villeneuve and is located in the Parc Jean-Drapeau area of the city of Montreal, on an island in the St. Lawrence River.

Race 8


Austria (Spielberg)
Circuit: Red Bull Ring

Length: 2.688 miles Capacity: 225,000

19 – 21 Jun
Originally known as first the Osterreichring and then the A1 Ring, it now carries the name of its owner, the soft drinks giant Red Bull. It is located in a particularly beautiful part of the Austrian countryside.

Race 9


Great Britain (Silverstone)
Circuit: Silverstone

Length: 3.667 miles Capacity: 150,000

03 – 05 Jul
The British Grand Prix was formally held at Aintree and more famously Brand Hatch. It moved to Silverstone permanently in 1987, the track being the best location, travel wise. It is by the village of Silverstone in Northamptonshire. It was formally an RAF bomber station.

[lightbox href=”#vimeo_lightbox” inline=”true” width=”853″ height=”480″]Create a Group Collection on GroupandPay.com[/lightbox]

Race 10


Germany (TBA)
Circuit: Nurburgring

Length: 3.199 miles Capacity: 150,000

17 – 19 Jul
Whilst the venue has not been decided yet it is more than likely to be at the Nurburgring. They have been alternating between the Nurburgring and Hockenheim since 2006. Both are great circuits and both offer different challenges. This tree lined circuit is one of the most easily recognised in the sport. Jackie Stewart nicknamed the old track here “The Green Hell”. It is considered by many to be the most demanding and difficult purpose-built racing circuit on Earth.

Race 11


Hungary (Budapest)
Circuit: Hungaroring

Length: 2.722. miles Capacity: 200,000

24 – 26 Jul
There have been Grand Prix in Hungary since as long ago as 1936, however the war in Europe and political unrest in the country meant that it took a 50 year hiatus, only returning in 1986, becoming the first ever Grand Prix behind the Iron Curtain. Notoriously difficult to overtake, the track was modified in 2003, but it still remains one of the more difficult circuits.

Race 12


Belgium (Spa-Francorchamps)
Circuit: Circuit De Spa-Francorchamps

Length: 4.352 miles Capacity: 70,000

21 – 23 Aug
Known by racing enthusiasts simply as Spa, this is one of the most popular circuits for drivers and fans alike. The original triangle-shaped course used public roads between the Belgian towns of Francorchamps, Malmedy, and Stavelot. It used to be the fastest circuit in Europe and therefore was quite dangerous. In fact the 1969 race was boycotted and safety has now improved.

Race 13


Italy (Monza)
Circuit: Autodromo Nazionale Monza

Length: 3.600 miles Capacity: 137,000

04 – 06 Sept.
Long straights and fast corners make this one of the fastest circuits in F1. The fastest, Curva Grande, is located after the Variante del Rettifilo, which is at the end of the front straight and is usually taken flat out by Formula One cars. In the early years of motor racing it was notorious for fatal accidents and has claimed the lives of 53 drivers and 35 fans. It is now much safer but still draws criticism from the drivers.

Race 14


Singapore (Singapore)
Circuit: Marina Bay Street Circuit

Length: 3.147 miles Capacity: 82,000

18 – 20 Sept.
An Anti-clockwise circuit and races held at night drew large criticism early on, but these were soon assuaged as people saw the venue. It is quite simply breath-taking. Established in 2008 it has quickly become one of the favourites among fans. Singapore is one of the most beautiful cities on earth and having the Grand Prix is a major coup. Hotels are at a premium and as such are very expensive on race weekend. The 82,000 capacity is swelled by people viewing from hotel rooms.

Race 15


Japan (Suzuka)
Circuit: Suzuka Circuit

Length: 3.608 miles Capacity: 155,000

25 – 27 Sept.
It was designed in 1962, as a Honda test track, by Dutchman John “Hans” Hugenholtz. It is one of few circuits in the world to have a “figure 8” layout, with the long back straight passing over the front section by means of an overpass. It has been modified three times and is now a firm favourite.

Race 16


Russia (Sochi)
Circuit: Sochi Autodrome

Length: 3.649 miles Capacity: 55,000

09 – 11 Oct
This is a street circuit in the Black Sea resort town of Sochi and is in the Olympic Park built for the 2014 Winter Olympics. 2014 was its inaugural year. The Russians campaigned for a full 30 years in order to have the right to stage a Grand Prix.

Race 17


United States (Austin)
Circuit: Circuit of the Americas

Length: 3.399 miles Capacity: 120,000

23 – 25 Oct
The Austin based circuit was first proposed in 2010. The circuit was the first ever in the United States to be purpose-built for Formula One. The sport grabbed the imagination of Texans immediately with the inaugural race drawing a crowd of 117,000. This is another one of the few anti-clockwise circuits.

Race 18


Mexico (Mexico City)
Circuit: Autodromo Hermanos Rodriguez

Length: 2.758 miles Capacity: 100,000

30 Oct – 01 Nov
Named after the famous Mexican racing brothers, Ricardo and Pedro Rodríguez. Ricardo was killed in practice here soon after the track opened. in 1962. The circuit was closed between 1970 and 1986 because of concerns over crowd safety. It was decided in 2001 that the circuit again needed upgrading and F1 did not return until 2013 when the first of a 5 year deal’s races was held. Bumpy track conditions and the thin air here, makes this a demanding circuit for the drivers.

Race 19


Brazil (São Paulo)
Circuit: Autódromo José Carlos Pace

Length: 2.677 miles Capacity: 60,000

13 – 15 Nov
Formally known as and still called by many, Interlagos was renamed after Carlos Pace, the Brazilian Formula One driver killed in a plane crash in in a 1977. The original name of the circuit means, “between lakes” and derives from its location in the neighbourhood of Interlagos, a region that sits between two large artificial lakes, Guarapiranga and Billings. The F1 mad, Brazilians create a unique atmosphere on race day. The development also includes a theme park, a water park and residential areas that houses hotels and beaches.

Race 20


Abu Dhabi (Yas Marina)
Circuit: Yas Marina Circuit

Length: 3.451 miles Capacity: 50,000

27 – 29 Nov
Built on Yas Island, 30 minutes from downtown Abu Dhabi, The Marina circuit was opened in 2009, becoming the second of the Emirates to hold a Grand Prix. This, like Singapore, is an anti-clockwise, race, its a day/night event and is favoured by most but not all the drivers.

3 – Be mindful of your budget

This can be and often is a tricky subject. The best way to deal with it is openness with the group members, whilst at the same time showing discretion if anyone expresses financial concerns. Early discussions regarding a realistic budget will save embarrassment later on.

Pick a budget, get the agreement of the group, then stick to it. Bearing in mind that this will be an expensive trip, try and minimise expenses by booking as early as possible.

4 – Location location location

This, of course, is down to a choice between the twenty races. Discuss the venues with your group and pick the most popular choice, for travel, cost and location.

5 – Think Outside the Box

Don’t let yourself be limited when planning this type of holiday. Booking as early as possible you should be able to arrange restaurant meals and other such add ons. It is a huge anticlimax if the race ends and so does your experience. Most races will have huge parties attached. For example at Singapore in 2014 Robbie Williams wowed the crowed with a dazzling performance in the rain. Finding out too late about this sort of addition would be a terrible faux pas.

When the trip does, in fact, come to an end, send out a follow-up email to gather feedback. This is a great opportunity to thank the group for participating and also gather information, useful in planning future trips.

6 – Use Your Group Buying Power

It is important to remember that at all times while making inquiries into the cost of travel, accommodation or activities, that you have the strength of your group buying power. Any business that can see a booking coming their way with upwards or 10, 20 or 30 people will definitely not want to loose out, and will be happy to offer incentives to win your custom.

If you take for example the many businesses out there that are offering up to a 80% discount on their services including administration fees, to post discount deals on some of the most renowned discount sites like Groupon.com and LastMinute.com and many other sites like these, to try and gain customers to promote their services. Bare this in mind if you’re a bit shy when it comes to haggling for discounts, go for it as you’ve nothing to loose, as all they can do is say no.

7 – Choosing Accommodations

There are many options for choosing accommodation that need to be considered when considering the level of budget for the overall group. The first and most obvious option is hotel accommodation.

Hotel Accommodation is in abundance on many price comparison sites, but sometimes you already know where you want to go based on recommendations from others who have visited the area where you wish to travel. It is always best practice to contact the hotel directly to see if you can get your own discount for your group booking.

Recommendations from others are most helpful in deciding your accommodation, as you don’t want to be stuck in the middle of nowhere!

You can view many of the most popular hotel booking service providers on the Hotels Section of DIYHolidays.com.

Private Properties are also another great option for affordable accommodation with a twist. There are many fabulous private luxurious villas available for short-term rentals. Some of these villas are like those in which you would imagine movie stars living in. Some of These will have features beyond your wildest imagination, including private swimming pools, Jacuzzis, and a room for everyone in the group!

The cost of renting these villas can be surprisingly affordable when you divide the cost up among the members of your group. There are many websites that provide these options for you, but you can see them all in one location on the Private Properties Section on DIYHolidays.com.

B&B’s are also an option to consider as this might suit a smaller group traveling, especially if you are heading to an area that can be quite expensive for accommodation. This can also be an adventurous option as you are dealing with local people presenting their local hospitality, and local knowledge. You can also view a multiple of service providers offering B&B accommodation from all over the world on the B&B Section on DIYHolidays.com.

Hostel’s are a very cost effective option to consider as this might suit a smaller group traveling, especially if you are heading to an area that can be quite expensive for accommodation. Hostels do have rooms with a number of bunks in it that might suit the number of people in your group.

This can be a great solution as sleeping can be the last thing on the itinerary for your group, although it can be a noisy option if everybody comes back at different times with a little too much to drink! There are many Hostel booking agents available on line for booking Hostels all over the world and you can see them all in one location here on the Hostel Section on DIYHolidays.com.

8 – Keep your Group Informed

It is always best to inform the people in your group of exactly what costs are involved, what is included in the trip and what, if any, discounts you have managed to squeeze out of service providers.

Collecting the money can also be challenging as this can sometimes create difficulty especially when deposits have to be paid. This is where you avail of the services of GroupandPay.com.

GroupandPay.com is a hugely popular online platform that is free for organisers to use when informing their group of what has been arranged for them, and it also provides an easy hassle free system for collecting the money. It prides itself on being very user friendly.

Watch this video to see how it works!

[lightbox href=”#vimeo_lightbox” inline=”true” width=”853″ height=”480″]Watch How GroupandPay.com Works[/lightbox]

9 – Travel Insurance

Many people overlook this, but it is so important especially if traveling abroad. Group insurance policies are readily available and do not have to be expensive. The peace of mind that it brings is worth it, especially for the organiser. Many companies specialise in this kind of cover. There are many service providers listed here on the Travel Insurance Section on DIYHolidays.com for you to choose from!

10 – Need inspiration for Planning your Group Experience?

Check out DIYHolidays.com as they inspire individuals and groups to travel, especially around their interests and hobbies.

Here you will see a multitude of interests and hobbies for you to get inspired from and for each one you will see enthusiasts recommending amazing places to go. You also see them sharing their experiences through videos, photos, and blogs. You can participate in live surveys, or ask questions and partake in live discussions. You can also view all the most popular online specialists stores from all over the world for each interest and hobby, all in one location, and you can even play related online games.

And as you have probably guessed it, DIYHolidays.com is a sister company of GroupandPay.com, so we are all about Inspiring Individuals and Groups to do more Traveling and enjoy more Social Engagement!!!

Tell us about your Experiences and Offer Recommendations

If you have created a group travel experience for your buddies that turned out to be an awesome experience, then don’t keep it to yourself, tell us about it in the comments section below.

It’s all about sharing the love on #GroupandPay.com