1 – Choosing a Venue
This is meant to be one of the greatest days/nights of a bride’s life and the best way to achieve it is to make sure that all party goers get at least something of what they want. As Maid of Honour it falls on you to organise the best night out possible. The best way to achieve this is to be open and discuss the arrangements with the bride. It is all very admirable going it alone and taking all the responsibility, but remember it is her day and she who loses, if it all goes horrible wrong.
Start by getting everyone’s email address and then keep them informed. Speak to all the invitees and set a budget, get a few ideas then let the bride give you some guidance. Remember to set the date early and put it in your diaries. Some women are party animals and that late night club may well suit some, but for others it will be their idea of hell. You can still have some nice surprises but make sure they are surprises that she will enjoy.
If your bride wants everyone to take home a small gift as a memento of the evening, again make sure that you buy something that will not embarrass her. A graphic item, laden with sexual intent, is not everyone’s idea of fun.
2 – Choose the attire
Hen nights are supposed to be fun and the bride is meant to be the centre of attention. Dress to show this. All party goers can wear something that sets them out as a crowd, sashes or hats, T shirts or many other items work well. However the bride has to be the star of the show, so make her feel special.
If you go for a glamorous look all round, a good tip is to advise all party goers to put a pair of flat shoes in their handbags. Five inch heels look great at the start of the night, not so good when the alcohol kicks in.
3 – Choose your transport with care
This, of course, depends on numbers. If it is a relatively small group, a stretch limo certainly gets attention and is sure to put your guests in a party mood. For larger parties a coach may be needed. But this doesn’t have to be boring. An advanced phone call to the company normally means you can have access to the vehicle early and dress it accordingly. As long as you do no damage, most coach companies would be open to this.
4 – It’s the extra touches that will win the day
Remember this is not just another night out with friends. The same group may have been out many times as a group, they quite often, have been on other hen parties as a group, but it falls upon you to make sure that they remember this one. It is a good idea to either hire a photographer or choose someone to be responsible for taking photos; in this day of instant access on social media, letting everyone loose with a camera can be dangerous.
Do something different, if part of the night involves a restaurant meal, call ahead and ask the chef to do something unusual. It is not just a case of ordering a cake or some flowers. Chefs are extrovert by nature and will take any opportunity to really show off. The bride is the winner when people are still talking about that awesome special course, months later.
The sky really is the limit these days with ideas for additional events. Why not start off with a spa in the afternoon. This makes sure everyone is relaxed and in a great mood. Top spa packages often include make-up and hair, to ensure that your group hits the ground running.
When you get to your chosen final destination, make sure that you have ordered champagne or some other drink to start the night off. Venues are more than happen to cater for this kind of thing.
5 – Get your group home safely
I know it sounds boring but it is your responsibility to make sure that all party members get in their taxi or other chosen mode of transport at the end of proceedings. If you are staying in a hotel, make sure every guest is in their room before you call it a day. Everyone wants to party hard, but the responsibility falls on you to stay sober enough and alert to take care of all guests, not just the bride.
Pay attention to details and you will guarantee that everything goes smoothly.
6 – Use Your Group Buying Power
it is important to remember that at all times while making inquiries into the cost of travel, accommodation or activities, that you have the strength of your group buying power. Any business that can see a booking coming their way with upwards or 10, 20 or 30 people will definitely not want to loose out, and will be happy to offer incentives to win your custom.
If you take for example the many businesses out there that are offering up to a 80% discount on their services including administration fees to post discount deals on some of the most renowned discount sites like Groupon.com and LastMinute.com and many other sites like these, to try and gain customers to promote their services. Bare this in mind if you’re a bit shy when it comes to haggling for discounts, go for it as you’ve nothing to loose, as all they can do is say no.
7 – Choosing Accommodations
There are many options for choosing accommodation that need to be considered when considering the level of budget for the overall group. The first and most obvious option is hotel accommodation.
Hotel Accommodation is in abundance on many price comparison sites, but sometimes you already know where you want to go based on recommendations from others who have visited the area where you wish to party. It is always best practice to contact the hotel directly to see if you can get your own discount for your group booking.
Recommendations from others are most helpful in deciding your accommodation, as you don’t want to be stuck in the middle of nowhere!
You can view many of the most popular hotel booking service providers on the Hotels Section of DIYHolidays.com.
Private Properties are also another great option for affordable accommodation with a twist. There are many fabulous private luxurious villas available for short-term rentals. Some of these villas are like those in which you would imagine movie stars living in. These will have features beyond your wildest imagination, including private swimming pools, Jacuzzis, and a room for everyone in the group!
The cost of renting these villas can be surprisingly affordable when you divide the cost up among the members of your group. There are many websites that provide these options for you, but you can see them all in one location on the Private Properties Section on DIYHolidays.com.
Hostel’s are also an option to consider as this might suit a smaller group traveling, especially if you are heading to an area that can be quite expensive for accommodation. Hostels do have rooms with a number of bunks in it that might suit the number of people in your group.
This can be a great solution as sleeping can be the last thing on the itinerary for a hen party depending on the groups requirements, although it can be a noisy option if everybody comes back at different times with a little too much to drink! There are many Hostel booking agents available on line for booking Hostels all over the world and you can see them all in one location here on the Hostel Section on DIYHolidays.com.
8 – Keep your Group Informed
It is always best to inform the people in your group of exactly what costs are involved, what is included in the trip and what, if any, discounts you have managed to squeeze out of service providers.
Collecting the money can also be challenging as this can sometimes create difficulty especially when deposits have to be paid. This is where you avail of the services of GroupandPay.com.
GroupandPay.com is a hugely popular online platform that is free for organisers to use when informing the group of what has been arranged for them and also provides an easy hassle free for collecting the money. It prides itself on being very user friendly.
Then, when all is done and dusted, don’t hide your light under a bushel, you are taking the responsibility for organising the trip, take the pats on the back, when they come your way.
Watch this video to see how it works!
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9 – Travel Insurance
Many people overlook this, but it is so important especially if traveling abroad. Group insurance policies are readily available and do not have to be expensive. The peace of mind that it brings is worth it, especially for the organiser. Many companies specialise in this kind of cover. There are many service providers listed here on the Travel Insurance Section on DIYHolidays.com for you to choose from!
10 – Need inspiration for Planning your Hen Party Experience?
Check out the Hen and Stag Party Section on DIYHolidays.com as they inspire individuals and groups to travel, especially around their interests and hobbies.
Here you will see other Hen and Stag party goers recommending places to go. You also see them sharing their experiences through videos, photos, and blogs. You can participate in live surveys, or ask questions and partake in live discussions. You can also view all the most popular online Hen Party stores from all over the world, all in one location, and you can even play online Hen Party games.
And as you have probably guessed it, DIYHolidays.com is a sister company of GroupandPay.com, so we are all about Inspiring Individuals and Groups to do more Traveling and enjoy more Social Engagement!!!
11 – Tell us about your Experiences and Offer Recommendations
If you have created a group travel experience for your buddies that turned out to be an awesome experience, then don’t keep it to yourself, tell us about it in the comments section below.
It’s all about sharing the love on #GroupandPay.com