Make it super easy to organise your Girlie Getaways!
If you are thinking of organising a girls’ weekend away event, it is always worth planning early and planning carefully. The best type of planning involves all participants, covers all eventualities but when it’s time to enjoy the trip, seems invisible.
1 Choosing the group
This really sets the tone for the trip. It might be a reunion of friends who have not been together for years, or a trip for a group who spend a lot of time together. It could be a group of work colleagues or members of a club or society. The type of people involved and the geographical distance between them can make some of your decisions for you. You may choose to invite friends that you know, but who don’t know each other. This can be tricky and certainly personality differences need to be considered. For work colleagues it can be a bonding environment, which can have repercussions, good or bad, for the company involved.
Whichever way you decide to go, you need to look carefully at the group and make sure that you are not assembling a recipe for trouble. Some types of people simply do not get on, throwing them together for an intense period of time, has to be managed. Decide on the group early, then stay in touch by email throughout the process. Keeping them in touch not only informs them of what is happening, but builds the anticipation in the run-up.
2 Decide on the type of event
Once you have the group in mind, you need to decide on what you want to do. If it is to be a group of people who have hardly met, a shorter event might even be considered. It is also worth making it the type of trip, where people can find their own space if needed. If you are all close friends then the chances are that whatever you do, it will be a blast and everyone will have a good time. If it is a reunion of old school friends, there is no point in going to somewhere where your guests don’t have time to chat, let’s face it, they will have a lot of catching up to do. Quite often people who get together for a one-off event like this, end up doing it more often and friendships are strengthened.
What you do depends on the personalities involved. Don’t make the mistake of booking a weekend at a country spa, then after everyone has agreed, surprising them with a bungee jump.
3 Be mindful of your budget
Make sure when you start the planning stage that you are not going to put someone in an embarrassing position when the costs start tallying up. Set a budget early on, that all the group can afford then stick to it. It is unfair to state a rough price that doubles, when you start adding in extras. Keep it simple unless you are all from the same financial demographic.
The most important thing is to have a good time. If one member of the group is struggling with the budget, it is not a great feeling for her, and will make the rest of the group feel uncomfortable. This can be avoided by simply asking the guests in advance, as to what they think is a reasonable budget.
4 Location location location
You might think that the hotel is everything; everyone likes the idea of a four-poster bed or a driveway like something from Downton Abbey, but remember, the hotel is not where you will be spending most of your time. Think hard before you blow a huge chunk of your budget on five star hotel accommodation. Remember it is what you will be doing after breakfast and before retiring that will set the scene for a great weekend. Make sure that your hotel is located close enough to other activities that you wish to include in your itinerary.
5 The sky is the limit
The days of a stereotypical type of event for women are long gone. Think outside the box and make it memorable. Yes a spa weekend with shopping is fabulous and all girls like to feel pampered and hit the high street. However, many are just as likely to enjoy paint balling, yoga classes or a day having surfing lessons. Again, look at your group and think what might make an additional fun event to include.
Whatever you decide to do, follow the weekend up by emailing all concerned and asking for their opinions. Feedback can be used to make next years trip, even more memorable.
6 Use Your Group Buying Power
It is important to remember that at all times while making inquiries into the cost of travel, accommodation or activities, that you have the strength of your group buying power. Any business that can see a booking coming their way with upwards or 10, 20 or 30 people will definitely not want to loose out, and will be happy to offer incentives to win your custom.
If you take for example the many businesses out there that are offering up to a 80% discount on their services including administration fees, to post discount deals on some of the most renowned discount sites like Groupon.com and LastMinute.com and many other sites like these, to try and gain customers to promote their services. Bare this in mind if you’re a bit shy when it comes to haggling for discounts, go for it as you’ve nothing to loose, as all they can do is say no.
7 Choosing Accommodations
There are many options for choosing accommodation that need to be considered when considering the level of budget for the overall group. The first and most obvious option is hotel accommodation.
Hotel Accommodation is in abundance on many price comparison sites, but sometimes you already know where you want to go based on recommendations from others who have visited the area where you wish to travel. It is always best practice to contact the hotel directly to see if you can get your own discount for your group booking.
Recommendations from others are most helpful in deciding your accommodation, as you don’t want to be stuck in the middle of nowhere!
You can view many of the most popular hotel booking service providers on the Hotels Section of DIYHolidays.com.
Private Properties are also another great option for affordable accommodation with a twist. There are many fabulous private luxurious villas available for short-term rentals. Some of these villas are like those in which you would imagine movie stars living in. Some of These will have features beyond your wildest imagination, including private swimming pools, Jacuzzis, and a room for everyone in the group!
The cost of renting these villas can be surprisingly affordable when you divide the cost up among the members of your group. There are many websites that provide these options for you, but you can see them all in one location on the Private Properties Section on DIYHolidays.com.
B&B’s are also an option to consider as this might suit a smaller group traveling, especially if you are heading to an area that can be quite expensive for accommodation. This can also be an adventurous option as you are dealing with local people presenting their local hospitality, and local knowledge. You can also view a multiple of service providers offering B&B accommodation from all over the world on the B&B Section on DIYHolidays.com.
Hostel’s are a very cost effective option to consider as this might suit a smaller group traveling, especially if you are heading to an area that can be quite expensive for accommodation. Hostels do have rooms with a number of bunks in it that might suit the number of people in your group.
This can be a great solution as sleeping can be the last thing on the itinerary for your group, although it can be a noisy option if everybody comes back at different times with a little too much to drink! There are many Hostel booking agents available on line for booking Hostels all over the world and you can see them all in one location here on the Hostel Section on DIYHolidays.com.
8 Keep your Group Informed
It is always best to inform the people in your group of exactly what costs are involved, what is included in the trip and what, if any, discounts you have managed to squeeze out of service providers.
Collecting the money can also be challenging as this can sometimes create difficulty especially when deposits have to be paid. This is where you avail of the services of GroupandPay.com.
GroupandPay.com is a hugely popular online platform that is free for organisers to use when informing their group of what has been arranged for them, and it also provides an easy hassle free system for collecting the money. It prides itself on being very user friendly.
Watch this video to see how it works!
9 Travel Insurance
Many people overlook this, but it is so important especially if traveling abroad. Group insurance policies are readily available and do not have to be expensive. The peace of mind that it brings is worth it, especially for the organiser. Many companies specialise in this kind of cover. There are many service providers listed here on the Travel Insurance Section on DIYHolidays.com for you to choose from!
10 Need inspiration for Planning your Group Experience?
Check out DIYHolidays.com as they inspire individuals and groups to travel, especially around their interests and hobbies.
Here you will see a multitude of interests and hobbies for you to get inspired from and for each one you will see enthusiasts recommending amazing places to go. You also see them sharing their experiences through videos, photos, and blogs. You can participate in live surveys, or ask questions and partake in live discussions. You can also view all the most popular online specialists stores from all over the world for each interest and hobby, all in one location, and you can even play related online games.
And as you have probably guessed it, DIYHolidays.com is a sister company of GroupandPay.com, so we are all about Inspiring Individuals and Groups to do more Traveling and enjoy more Social Engagement!!!
11 Tell us about your Experiences and Offer Recommendations
If you have created a group travel experience for your buddies that turned out to be an awesome experience, then don’t keep it to yourself, tell us about it in the comments section below.
It’s all about sharing the love on #GroupandPay.com